Election headquarters planning and management system

from IJI IT GROUP

Key words: electoral headquarters software, software for automating electoral campaigns, sociological surveys, electoral campaign planning, electoral campaign management, to hold electoral campaign, electoral campaign, crm for the election campaign, crm for headquarters management, crm for the election headquarters


During election campaigns, political forces and independent candidates wage a tough competition for leadership in the formation and management of state policy in a particular territory.

There is a direct relationship between the quality of management and the effectiveness of political projects.
A large number of campaigns are lost due to the loss of stability and efficiency by the headquarters.


One of the decisive factors in the effectiveness of the work of the headquarters and the victory of a candidate (party) or team as a whole is the set of tools that are at the disposal of the headquarters in planning and managing an election campaign.



IJI IT GROUP offers ready-made software that will allow you to organize comprehensive planning, formation, accounting and control of all stages of the election campaign with reference to the region, team members, events, projects, areas, resources, etc., as well as in accordance with the requirements current legislation.


Register your local system (LS) yourself ECM from IJI IT GROUP at this link: https://bpm.mirimc.com.
(
At the bottom of the LS registration form select the ECM-candidate configuration or the ECM-party configuration, as required).
 

Purpose
The system is designed to plan, manage and control the election campaign of a candidate's or party's headquarters.

 

The main goals of creation

  •     offer a budget-friendly tool for comprehensive planning and management of the work of the campaign headquarters;
  •     ensure full control over the course of the election campaign in all directions, in a single environment, on one resource;
  •     to standardize actions and stages of their implementation for each direction of the campaign;
  •     automate the business processes of the headquarters staff;
  •     save time on data entry and processing;
  •     provide prompt access to general information, incl. from mobile devices;
  •     to implement the possibility of online communication with voters (contactless under covid-19 conditions);
  •     reduce the cost of human and other resources;
  •     provide managers with complete and up-to-date information for prompt management decision-making in real time;
  •     to exercise control over the voting process on election day and to ensure fast counting of votes;
  •    create a flexible tool for quick independent changes and settings for changing input (without involving programmers);
  •     ensure the distribution of levels of access to information;
  •     to protect the information available and transmitted by communication channels.


Application area
Headquarters of candidates and political parties established to conduct election campaigns and other public and political events.

 

Main functions

  1.     Collecting the necessary data of voters, their processing and systematization
  2.     Import-export of large amounts of data for their processing
  3.     Analysis of all available data according to specified criteria, generation of reports
  4.     Team building and headquarters structure
  5.     Information about candidates, their representatives and proxies
  6.     Information about political competitors
  7.     Information about counterparties: CEC, DECs, TECs, media, partners, service providers, etc.
  8.     Coordination of information and advertising materials for posting in social networks and other resources
  9.     Planning tasks, events, activities for each area, project, headquarters employee
  10.     Reminders of scheduled events
  11.     Monitoring overdue tasks
  12.     Registration of citizens' appeals, transferring them to work, tracking the results of resolving the issue
  13.     Formation of the territory passport
  14.     Fixing the problems of the territory for each object
  15.     Conducting surveys, including online
  16.     Call center organization
  17.     SMS mailing
  18.     Intrasystem messenger
  19.     Aggregator of news in a single feed from many information channels
  20.     Accounting for material and non-material resources of the headquarters
  21.     Cash flow accounting for the campaign
  22.     Management of group and user policies of access to information.

 

The economic effect of using the ECM system from IJI IT GROUP
Allows to significantly reduce the time and money spent on organizing the work of the headquarters.
Collected statistical and other data are reflected in a convenient standardized form.
Prompt decision making based on up-to-date information.
Colossally reduces the cost of collecting, using and processing information.

 

Technical solutions
The ECM software package from IJI IT GROUP is its own domestic development with the participation of specialized experts.
Does not use third party modules.
Does not require installation on user devices.
Unfolds in minutes.
Can be hosted on a local server or "in the cloud".
Works with encryption of all data.



Software capabilities (Systems) from IJI IT GROUP:


1. Candidate (s) / Party
Candidate or party cards with key information required by staff at the headquarters.




2. Territory
Formation of data on the house, street, site, settlement, districts and commissions in them.
House passports with the possibility of visual certification of problems.



 

3. Employees
A module for creating a database of staff members, agitators, members of commissions, etc. with key contact and other necessary information about them.
The amount of necessary information is generated independently or can be imported into the system from other sources.
A set of module sections.



4. Database: Voters, Contractors / Contacts, Products / Services.
Import of voter databases with key contact information for each.
The ability to generate records for each voter in the context of the work done, touch, mood in relation to the candidate, competitors, etc.; keep records of contractors (partners, suppliers, etc.); form and keep records of the resources required by the headquarters (technical support, advertising, media, printing, etc.).
Photo, video fixation.
Automatic generation of QR codes to quickly find the required record in the system.
Generator and binding of personal barcodes for pin fixing.

Voters

Contractors

 

5. Planner: Calendar, Tasks, Events, Agenda.
The ability to form tasks for the staff of the headquarters / headquarters and agitators, track the status of the tasks assigned; to form events / activities of the election campaign with reference to the task, headquarters unit (direction), stage, project, group, performers, participants, responsible employees. Set priorities and monitor progress statuses.



 

6. Projects: Appeals, Projects, Special Projects, Transactions.
The ability to keep records of citizens' appeals and monitor the results achieved; form and keep records of projects that are carried out within the framework of the election campaign; form and keep records of transactions concluded for the performance of work, etc.



 

7. Documents: Invoices, Agreements, Acts / Invoices, Files.
The ability to keep records of received invoices; concluded contracts; received acts / invoices; control the status of payment of bills, conclusion of contracts, availability of primary documentation.
Placement of files in the system by purpose:
Instructions, memos; Campaign materials; Juristic documents; Others.



 

8. Finance
A module for operational planning and accounting of cash flows within the campaign.



 

9. Communications: Mailings, Invitations to events.
The ability to carry out mass mailing of announcements, news, campaign materials, invitations to events and any other information.


 

10. Polls
The ability to conduct online polls of voters.
Construction of statistical and analytical reports based on the information received.

External online survey form.


11. Reports
Module of reporting and analytical information about the campaign progress in the form of graphs, diagrams, ratings, etc.
Time tracking of employees and agitators.





12. Election Day: Readiness of polling stations for voting; Complaints; Exit Poll; Quick Vote Counting
Module for monitoring the voting process on election day.
Monitoring the readiness of polling stations for voting. Fixing complaints online. Alternative vote count (Exit Poll). Operational counting of votes after the closure of polling stations and data transfer to the headquarters.


 

13. Team structure, headquarters
Automatic construction of the structure of management and subordination of the headquarters for all its employees.


 

14. News aggregator
The ability to customize the collection of information from various news and other online resources, and keep abreast of the latest events.


15. Administration
Organization of access to the system for the staff of the headquarters with delimitation of levels of access to information and binding to the territory (country, region, district, city, district).

 

System advantages from IJI IT GROUP

  1.     Provides a competitive advantage over rivals - a complete set of tools to win   
  2.     Ready to go, deploy in minutes - the campaign headquarters can start work
  3.     Available from any mobile device
  4.     Easy to use - does not require special knowledge to work, has tips, advice, instructions for users, and comments on each element of the system
  5.     Created with input from expert practitioners, as well as recommendations from campaigns at various levels in various countries - suitable for all kinds of elections
  6.     Elements of artificial intelligence are used - it is possible to calculate the minimum required number of votes to win the election
  7.     It already contains the basic stages for each direction - you just have to fill your campaign with the content in demand and act
  8.     Contains a variety of benchmarks to help you plan and allocate resources efficiently
  9.     Customizable for any task - flexible designer of business processes at the user level (without the involvement of programmers)
  10.     Enormous savings in time and money with immediate delivery of the expected result
  11.     Prompt configuration change in case of changes in legislation, internal instructions or regulations
  12.     Multilanguage interface (default languages: Ukrainian, English, Russian)
  13.     Direct communication with voters using external forms (contactless in covid-19 conditions) - polls, appeals, complaints, suggestions
  14.     Contains a module for agreeing advertising on social networks (Facebook, Instagram, Twitter, Google)
  15.     Elimination of double entry of the same data, introduced one - access to those who need
  16.     Has a check for duplicates according to specified criteria, compares existing records before saving new "doubles"
  17.     Supports import-export of the required amount of data both to the system and from the system - the ability to download a database of voters and addresses of objects of the territory
  18.     Blockchain - building relationships between all records, elementary tracking of chains and change logs in each record
  19.     High employee productivity
  20.     Minimizing task completion times
  21.     Monitoring the work of staff and headquarters in real time
  22.     Automatic monitoring of overdue tasks; reminders of plans; notifications of changes in records; change logs, etc.
  23.     The ability to combine various organizations with an extensive structure (coverage - city, region, country) into a single information space
  24.     The ability to control the campaign from anywhere in the world and at any time
  25.     Automation of task setting and information exchange between participants in real time
  26.     Generation of reports for any period of time according to the specified parameters
  27.     Qualitative distribution of work according to the agreed plan
  28.     Preservation of databases without a limitation period
  29.     Optimization, accounting and control of spending money
  30.     Lack of disorder in headquarters and commissions
  31.     Management decisions are aimed at achieving strategic goals
  32.     Fixing information of any level of detail
  33.     Minimization of errors (loss of documents, incorrect data entry, duplication, etc.)
  34.     Control of voting on election day - no vote will be lost; no comment will be overlooked; quick vote count   
  35.     Adaptation of software for any political context and scale
  36.     Group policy management, customizable access to necessary information
  37.     Technical and cryptographic protection of information by encryption transmitted through communication channels
  38.     And much more...


Download System Presentation Election Campaign Planning from IJI IT GROUP.

Order the Election Campaign Planning System from IJI IT GROUP right now!


Register your local system (LS) yourself ECM from IJI IT GROUP at this link: https://bpm.mirimc.com.
Select the ECM-candidate configuration or the ECM-party configuration at the bottom of the LS registration form, as required.

If you need to automate or customize business processes, please contact us:

+380(50)380-14-56, +380(63)205-84-81 .

 

The license price approximate; paid one time

Connection (on an "AS IS" basis) - free of charge + 7 days of the test period (with a slight functional limitation)
Operating cost - from $ 500 * for the local level (candidate for deputy, head of the village and settlement council; city council candidate), includes 10 users.
Operating cost - from 2500 * (candidate for mayor), includes 50 users.
Operating cost - negotiable for the party (candidates to the regional council), includes 100+ users.
Operating cost - negotiable (for parties of national level).
* The cost of software for different levels of campaigns and subjects who are elected can vary significantly.
It depends on the chosen configuration (set of modules), the number of users, additional technical requirements, etc.

 

Technical conditions and additional costs if necessary

1. Can be hosted on its own local server or in the "cloud" (from $ 100 per month).
2. Hardware requirements:
VDS
2 gb Memory
2 Core Processor
120 GB SSD disk.
3. Hosting requirements
MySQL Server 5.5
PHP 7.0
Mail Server
SSL.
4. Availability of a domain name (from $ 20 per year).
5. Availability of an SSL certificate (from $ 20 per year).
If necessary, IJI IT GROUP provides services to ensure technical conditions and technical support services for the system.

 

Additional plugins:
1. IP-telephony (Call-center), with the possibility of free calls for inquiries; answering machine; recording of conversations, etc .




2. SMS-mailing;
3. News aggregator;
4. Antiplagiarist - check texts for uniqueness.

 

Дополнительные услуги IJI IT GROUP по направлению Выборы:
1. Разработка информационного онлайн ресурса кандидата или политической силы в Интернете (веб-сайт).
2. Внедрение на информационном ресурсе модуля по приёму взносов и финансовой помощи в режиме 24/7/365, путём использования различных платёжных систем.
3. Анализ эффективности работы местного органа власти на текущий момент, согласно действующему законодательству.
4. Разработка предвыборной программы кандидата, политической партии или объединённой команды.
5. Разработка бизнес-плана организации работы штаба и ведения предвыборной кампании.
6. Разработка Устава территориальной громады.
7. И другие реальные методы и способы самоорганизации населения в виде готовых социальных проектов.



TESTIMONIALS

  • ITS - Директор

    Компанія IJI IT GROUP не тільки розробила CRM-систему, а і провела тренінги для персоналу, підготувала Інструкції, надала інформаційну підтримку.

  • Газинвестпроект - Директор

    Ми получили полный комплекс услуг, связанный с созданием веб-сайта "с нуля".

  • Альянс Энерго Трейд - Директор

    Рекомендуємо компанію IJI IT GROUP як виконавця робіт, пов’язаних з розробкою і модернізацією сайтів.

 Contacts

IJI IT GROUP LLC

Phones:
Ukraine
+380 (63) 205-84-81
+380 (50) 380-14-56

E-mail: inbox@ijigroup.com

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